Get paid faster, and pay your tutors without running payroll
Flexible, advanced accounting
Bill per lesson, by package, or by subscription, with upfront billing for prepaid lessons or terms. TutorCruncher supports split payments and employment agency workflows. Under the agency model, lessons are invoiced once, upon completion. Keep it simple with TutorCruncher.
Features
Intelligent invoice generation
Invoices are built automatically from lesson details and sent to clients, and payment requests can be charged automatically. With Auto Invoice on, tutors can complete lessons without a report when no report fields are mandatory, so billing never stalls.
Automatic tutor payments
Never run payroll again. Automatic Payouts pay tutors promptly and accurately, and they’re now available to US tutoring companies too. If a payout can’t go through, owners are emailed straight away and the tutor’s payment can be retried.
Bespoke, branded invoices
TutorCruncher allows admins to fully customize and brand their invoices, creating a professional and personalized billing experience. With this feature, you can add your company logo, adjust the layout, and include tailored payment terms or messaging. PDFs support Chinese and Japanese text without a custom template.
Subscriptions
TutorCruncher’s Subscriptions feature simplifies recurring billing by allowing admins to set up automated payments for ongoing services. Clients can subscribe to regular tutoring plans, with payments processed automatically at customizable monthly intervals.
Seamless compatibility with your accounting system
TutorCruncher integrates with leading accounting software like Xero, QuickBooks, and Sage. By connecting TutorCruncher with your preferred accounting tool, you can streamline bookkeeping, simplify tax prep, and maintain up-to-date financial records, all while focusing on growing your tutoring business.
Simple, flexible refunds
Choose exactly which items to refund, and send money back to the client’s card where possible. Partial refunds work across standard, split-payment, Automatic Payout, and employment agency invoices. TutorCruncher checks your available Stripe balance first and explains your options, so a refund never catches you out.
Clear tutor pay records
Filter payment orders by job, lesson, student, or client, and bulk-mark them as paid. Exports match what’s in TutorCruncher, so reconciling pay runs is quick. Tutors’ own tax setups apply correctly on split-payment lessons.
Create the software solution you need with TutorCruncher
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