How do I match my students with my tutors?

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Updated  Niek Diepstraten

One of the main administrative tasks that a tuition business management software can help you with is the tutor/student matching process. There are a lot of different ways a tutoring agency can match a tutor and students.

In this article, I will discuss the 3 most common ways you can match your tutors with your students.

Tutors apply for jobs

This is probably the most common way of doing it, especially for agencies that are using TutorCruncher. Clients get in touch with you with a request for tuition. They’ll tell you what they need, and based on their requirements, you’ll send a notification to your tutors a description of the Job. Tutors can then view the Job, and if they think that they’re the right candidate, they can send you an application. You can then accept the tutor who's experience best suits the student’s needs, and at that point they are matched.

TutorCruncher has all the functionalities you need if you want to use this matching method.

In the video below, we explain how you can send out notifications to the tutors with the desired teaching skills and how you can accept them for a Job in TutorCruncher.

Manual tutor/student matching

When you’ve just started up your business, know all of your tutors, or if you simply want to be very hands on with the matching process, besides sending notifications to your tutors, you can also simply match them yourself.

I would highly recommend using TutorCruncher's Tutor Filter if you are matching your tutors/students manually. With the filter, you can get a list of the tutors who's teachings skills or location best match with the student in a few seconds.

Public Jobs

Another popular method is doing it the other way around. Instead of clients sending you an inquiry and matching them with the tutors yourself, you can also let your tutors plan their own lessons, and make them bookable for clients. Not only will this method save you a lot of time, it will also make it a lot easier to do group classes.

With TutorCruncher Socket, you can automatically show those bookable lessons on your website and allow your clients/students to book them.

Listing tutors on your website

The last, and most likely the least time-consuming way, is listing your tutors (with all of their skills and reviews) on your website. If you list your tutors on your website, clients are able to do the tutor/student matching process themselves. However, it is of great importance that you advertise your tutors on your website correctly.

Click here to learn how to list your tutors on your website, and what TutorCruncher does to protect the confidentiality of your clients.


Matching your students with your tutors can be very time consuming, and I wouldn’t be writing this if TutorCruncher can’t help you with this. There are multiple ways you can match your tutors with the students.

The least time-consuming way is listing your tutors on your website. Another matching process is making lessons public and allowing clients to book into them. You can also have it so that clients send you an inquiry, you create a job, and tutors apply for them. Or lastly, if you want to be really hands-on, you can simply match them manually using TutorCruncher's filters.

We build business management software for tutoring companies. Whether you are a small team or an established company, we can help you give your clients a 5-star service while spending less time on administration.

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