TutorCruncher vs TutorBird: Who Comes Out on Top?

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Updated  Tom Hamilton Stubber


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With so many options available on the market, choosing the right online tutor management tools can be overwhelming. There are so many different services to choose from so how do you know which one is the best for you?

How can you be sure you are getting the best deal possible? In this post, we'll compare two leading tools; TutorCruncher and TutorBird to help you make an informed decision.

We'll look at each service's features, price, and usability. Read on to find out who comes out on top.

Why Invest in Tutor Management Software?

When it comes to running a successful tutoring business, there are a lot of moving parts. From finding and onboarding clients to managing scheduling and payments - there's a lot to keep track of. Tutor management software generally helps take some of the hassles off your plate by providing a central, online platform for managing all your processes and operations. By investing in tutor management software, you can ultimately streamline your tutoring business, saving yourself resources, time and money.

Introducing TutorCruncher 

TutorCruncher is a web-based tutor management software that has been on the market since 2013. TutorCruncher has a wide range of features that makes it easy to manage your tutoring business. With TutorCruncher, you can easily create schedules, send invoices, track payments, and contact clients.

TutorCruncher also has a built-in messaging system and whiteboard features that make it easy to communicate and collaborate with your clients and staff. The best part about TutorCruncher is that it's very affordable. You can get started with a free trial, and then pay as you go. There are no long-term contracts or hidden fees.

Introducing TutorBird

Tutorbird is another player in the tutor management software market. Tutorbird offers some of the same features as TutorCruncher, such as schedule management, invoicing, payment tracking, and messaging. However, Tutorbird covers a smaller amount of additional features and is aimed more towards individual tutors working together rather than tutoring companies looking to grow their business. 

Features and USP

TutorCruncher - The industry leader for growing businesses

TutorCruncher vs TutorBird Comparison

TutorCruncher is the leading tutor management software on the market. It's used by tutoring businesses all over the world to manage their students, classes, and finances. It's packed with features that make it easy to use and easy to understand. Plus, it has a great reputation for being reliable and user-friendly. Here are its key features:

  • Business Analytics 
  • Intelligent design
  • Online whiteboard teaching tools 
  • Student management 
  • Website integration 
  • Reporting and analytics 
  • Superior scheduling software 
  • Payment support and split payments feature 
  • Comprehensive CRM 

Tutorbird - A good option for individual tutors 

TutorCruncher vs TutorBird Comparison

Tutorbird is another popular option when it comes to tutoring management software. It's not as well-known or comprehensive as TutorCruncher, but it's still a solid choice for individual tutors who are looking for a good way to manage their students, classes, and finances. Some of the features that Tutorbird offers include: 

  • Lesson reminders 
  • Billing assistance and payroll support
  • Expense tracking 
  • Scheduling and calendar integration
  • Customisable branding



TutorCruncher is designed to be user-friendly. Everything is laid out in an easy-to-understand way, and there are helpful tutorials available if you need them. The software is also constantly being updated with new features and improvements as per user feedback. There is a free 14-day trial available so that you can try out the software before you buy to ensure it is the right choice for you.


Tutorbird is also designed to be user-friendly. However, some users have reported that it can be a little tricky to navigate at times. Additionally, there are not as many helpful tutorials available as there are with TutorCruncher but as there are fewer features, this is not a major problem. Tutorbird also offers a free 30-day trial to try out the software before you commit to monthly payments.  

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As you are now aware, both software systems offer a range of features and benefits. However, there are some key differences in terms of pricing that you should consider before making your final choice. TutorCruncher offers a monthly subscription model, with different tiers available depending on your individual business needs. Pricing for the TutorCruncher tutor management software starts at around £25 per month for the pay-as-you-go plan and £60+ per month for the Startup and Enterprise plans.

TutorBird also has a monthly subscription model starting from an affordable £9.95 per month. As the TutorBrid software is a more basic offering and only really intended for use by individuals and not tutoring businesses, they do not operate the same tier system but instead charge an additional fee per tutor or admin that is added to the system. 

As you can see, these tutor management software, while both with a similar aim, have very different offerings. TutorBird is a good tool for individual tutors with more basic needs or lower budgets. TutorCruncher is generally more expensive than TutorBird, but is a more comprehensive tool with a host of additional features. The higher cost is therefore fully justified as even the lowest pricing tier is a far more comprehensive software package regardless of the size of your operation. 

Key Advantages of Using TutorCruncher 

  • Businesses can use TutorCruncher to help market their services and find more customers. 
  • TutorCruncher helps businesses charge customers, process payments, and keep track of money owed. 
  • TutorCruncher can automate payroll so that employees are always paid on time. 
  • Using plugins, businesses can list tutor profiles on their website based on information from TutorCruncher.

Final thoughts on TutorCruncher vs Tutorbird

Both TutorCruncher and Tutorbird are good options for tutor management software. However, we believe that TutorCruncher is the better option for most people due to its additional features and positive user experience.

While it will cost you a little more than the alternative, it remains affordable and offers all the essential features that you need to manage and grow your tutoring business effectively. Start your free trial today and experience the benefits for yourself!

We build business management software for tutoring companies. Whether you are a small team or an established company, we can help you give your clients a 5-star service while spending less time on administration.

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