TutorCruncher simplifies finding the perfect tutor for each valued client of your tutoring company. With intelligent tutor matching criteria, options for finding the perfect fit for each student are just a click away. Whether you’re running an online course or meeting in-person, our tutor management software can help you find the right tutor for every single user.
Perfectly match tutors with clients for each tutoring session. Filter tutors based on system-built and custom skills entered on their profile. Segment tutors based on subjects such as maths tutoring, English tutoring, or any other subject.
Minimise travel costs by assigning tutors based on proximity to a student’s location. Match tutors to students based on their home address or your local tuition center.
Find the best match for each student who approaches your tutoring business, even those with the most specific demands. Get unlimited choice in matching criteria using TutorCruncher’s custom labeling system.
Streamline your appointment scheduling process and put education first. TutorCruncher’s custom tools are created with tutoring agencies in mind, providing you with all the tools needed for lesson scheduling software.
Easily customise the length of repeating lessons. Schedule online tutoring and in-person sessions for the future after agreeing on a date and time which suits both your tutor and student.
How many weeks?
Maximise lesson attendance with automated reminders with virtual classroom links, sent via email or text message. Boost notification efficiency with custom sending times for each tutoring session.
GCSE Maths Lesson Reminder
You have a Lesson at 12/10/2020, 15:00 - 16:30.
Provide unique feedback to clients after each lesson. TutorCruncher’s lesson observation report function prompts tutors to provide comments after each session, based on custom criteria.
Custom Feedback Reports
Increase lead conversion rate and prevent unnecessary customer churn. Use our appointment scheduling software’s intelligent lesson bookings both in-system and via your own fully customizable website plugin to maximise profit and attendance.
Simplify lesson booking, and increase lead conversion rate with TutorCruncher’s in-system lesson marketplace. Customisable maximum capacity settings assure lessons are never overbooked.
TutorCruncher’s slick front-end plugins use pre-built web templates to seamlessly reduce conversion time for your tutoring service. Available lessons are displayed on your website, helping you convert new leads instantly.
Use more of our smart tools to help build your business.
Keep track of all cancellations with our smart cancellation. Allow clients to cancel their own lessons, and streamline billing processes to match your cancellation policy with tutoring CRM tools.
Our system incorporates the best features of tutoring scheduling software ensuring your business scheduling runs smoothly. TutorCruncher allows you to arrange lessons seamlessly and automatically share information with our iCalendar integration.
Automate synchronization with an external Apple, Outlook and Google Mail. TutorCruncher’s iCal integration seamlessly transfers new lessons and appointments from our system to your personal smart calendar.
Do more with our calendar tools to help manage and organise your tutors.
Get greater insight into your end-users schedules with smart filtering. Identify the most in-demand subject at your tutoring agency by viewing your calendar based on courses.
Allow each tutor to enter their availability ahead of time. Remove unnecessary organisational steps and schedule lessons based on your tutors’ office hours.
Managing a tutoring business can be complicated. Like with any business venture, a tutoring agency has many different aspects you must consider.
Managing a tutoring business means thinking about the following.
Decided whether your tutoring agency offers online tutoring and online courses only or face-to-face sessions such as within a tutoring center. Alternatively, you could choose to use a mix of both.
Think about how your lesson scheduling will work. If you are planning to expand your tutoring agency, consider investing in tutor management software. Pre-build software can help with scheduling, billing, lesson reminders, online booking, and more.
Consider how you will keep tutors accountable to your business and to your clients. Again, finding a suitable tutor management system can help by providing lesson reporting and tutor review tools.
Think about brand consistency within lesson plans, scheduling, and your social media presence. This will help you promote your tutoring service more effectively.
Online tutors can use a variety of software to make their lives easier. Most tutors use a tutor management system, which is software specifically designed to help manage a tutoring business.
Some freelance tutors choose to use multiple systems instead of one single platform, however, this can get confusing. Tutors might choose to use scheduling software for organizing lessons and courses.
Those who provide online tutoring will also often use virtual classroom software or a video conferencing system for teaching. Online tutors might also need additional software for online booking and appointment reminders.
It is often a better solution to use a single tutor management software such as TutorCruncher as an online tutor. These systems can provide solutions for everything a tutoring agency needs.
Yes! Teachers providing tutoring should charge for their services. To make billing easier, teachers can utilize tutor management software, such as TutorCruncher.
Tutor management systems are specially designed for tutoring businesses. They can help with scheduling, customer relations, and even billing. TutorCruncher integrates with secure card processing systems Stripe and GoCardless, meaning you can take payment in seconds.
The cost of tutoring can really vary depending on the subject, qualification, and tutor’s location. Tutors on a tutor platform or working for a tutor agency can charge from £8/hour to £100 or even more! Since every agency had different standards to become a tutor, skills and experience often play into how expensive a tutor is.
Some research done in the UK has found that some of the most expensive tutoring subjects are:
Yes, you can! Online tutoring gives teachers the opportunity to make a full-time career out of working with students. Alternatively, it can also be a great way to supplement your income by being an online tutor for a few hours a week alongside a part- or full-time job. Online tutoring also doesn’t always require a university degree. This means anyone with a skill can make money by teaching students!
If you are considering becoming an online tutor, you might want to consider investing in specialised software, which can help you plan and schedule lessons, as well as take payment. Check out our features.
Tutoring, like any teaching job, comes with a variety of challenges. In their day-to-day life, tutors may find that they are challenged by:
Tutors need to make sure they can keep track of their lessons. This might seem simple for a tutor starting out with a few regular clients. However, as your client base grows, you might find lesson planning, keeping in touch with clients, and making sure you are billing all your clients to be very time-consuming. Tutors may also put a lot of their time into making sure students attend their lessons. Tutor Management Software is a great way to free up time and stay on top of scheduling. Tutor Management Systems can help you with online tutoring, appointment scheduling, automated reminders, invoicing, and much much more!
With any teaching job, keeping students motivated and engaging can be tricky. Tutoring needs to make sure they are able to hold each student’s attention, so they get the most out of their session. For tutors working online, interactive workspaces and virtual classrooms can help increase student engagement.
It is important to keep in mind that students can have drastically different learning needs. Tutors need to be familiar with different learning styles to make sure each student gets the most out of their sessions. It is also crucial to talk to the parents of a student ahead of time and give them an opportunity to mention any learning difficulties or neurodiversity.
Figuring out tax percentages, keeping track of hours, and sending out invoices to clients is challenging. When tutors have to do this manually, it can take up hours of their time. However, tutors can utilize online billing tools to automate tax calculation, lesson tracking, and even invoicing.
Tutoring can be tiring. Making sure you are continuously engaging, staying on top of your lesson scheduling, and client liaison is difficult. Therefore it is important to take time off when you need it!
Finding new clients and jobs: Getting in touch with new clients and finding new jobs is difficult, especially if you aren’t working for a tutoring agency. You can make it easier for clients to find you by using online booking plugins, sending automated appointment reminders, and listing yourself on an agency booking service, such as Find a Tutor!
Zoom is a good tool for online learning if you require video or audio chat only. If you are looking to collaborate with students, an online whiteboard or virtual classroom is a better option.
Online whiteboards can provide tutors with a workspace where they can guide students through problems, import collaborative documents, and engage all participants better. Learn more about the interactive whiteboards available with TutorCruncher Tutor Management Software.
If you are starting a one-person tutoring company there are lots of things you need to consider. Some of the most important ones are:
If you are going to join the tutoring industry, you need to make sure it is a profession you enjoy. Running a tutoring agency will mean interacting with all things tutoring. Whether you’re considering delving into online tutoring, private tutoring, or starting a tutoring center, you need to love what you do.
Getting your business off the ground will likely take time. Therefore it is important to be able to support yourself before your business starts making money. This could mean relying on your savings or having a part-time job on the side.
Running a tutoring business is complex. You need to think about appointment scheduling, lesson booking, billing clients, and much more! As a new business owner, using tutor management software, such as TutorCruncher, is a great way to stay on top of your admin work. Check out our features.
Before you start advertising your business, you should identify who you are trying to reach. Think about the profile of people you want to target with your business. This will help you develop the identity of your business.
Once your company is up and running, think about how you are going to attract new customers. You can get the word out about your business using social media such as Facebook groups. Alternatively, you can use email marketing or list your business on an agency listing service such as Find a Tutor!
Getting new clients as a tutoring agency can be challenging. However, there are lots of free tools you can utilize to get the word out about your business. Why not list your business using an agency listing service?
You can also do simple but effective online marketing. You can use social media posts and email marketing to get the word out about your business.
We’re very excited to announce that we’ve recently rolled out new changes to how clients can now book lessons when they’re logged into their TutorCruncher…